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Document capture process

Spigraph selects and develops a range of software for the whole document capture chain. Our expertise covers design, setting up and integration of solutions in the various sectorbased applications.

OBTAINING A DIGITAL IMAGE FROM AN ANALOGUE DOCUMENT

 

There are several entry points to acquire a document : individual scanner, production scanner, network scanner, multifunction printer (MFP), polling and importing of images. Documents are scanned in a centralised workshop or directly on the user’s workstation.

acquisition

IMPROVING THE QUALITY OF IMAGES AND CONVERTING TO TEXT FORMAT

 
It may be necessary in some situations to modify the image in order to improve it, convert or transform it (straightening, cutting out, cleaning, conversion, etc.) and/or recognise text and barcodes for the company’s operation.

traitement

SEPARATING A BATCH OF IMAGES INTO ELECTRONIC DOCUMENTS AND IDENTIFYING THOSE DOCUMENTS

 

This separation can be automatic or not (patches, barcodes, form identification, layout, etc.). It is recommended to recognise the nature of the document to prepare its filing and typing.

classement

IDENTIFYING AND EXTRACTING SIGNIFICANT TERMS TO FILE THE DOCUMENT OR USE ITS DATA

 
The indexing principle is used to link up data to documents (metadata) by automatic recognition of indexes (forms, etc.) or manual input (keyboard or mouse).

indexation

CONTROLLING TYPING AND INDEXES DEFINED DURING THE FILING AND INDEXING STAGES

 
The aim during this phase is to check consistency of data on the basis of rules defined by an operator or automatically.

Controler

CONVERTING AND SENDING DATA TOWARDS THE TARGET SOFTWARE

This phase allows use of documents processed in the target software (ERP, DMS, Workflow, BPM, business-specific, etc.): multi-destination, connectors towards business applications, compression, quality control, etc.

export